Short answer: An AI note taker records your calls or meetings, writes down what was said and sums it up. This list has 8 of them, for video calls, recordings, in-person talks and client meetings.
Last updated: · 8 tools · How we pick
About this list
An AI note taker records your calls or meetings, writes down what was said, and sums it up so you don’t have to. The 8 tools here cover video calls, recorded calls, in-person talks and client meetings.
Otter, Fathom and Fireflies take notes on your meetings and calls. Each one lists a free plan next to its paid plans. TurboScribe works on recordings you upload and turns them into text with speaker labels. It lists a free plan with daily limits next to a paid plan.
Plaud is different: it’s a wearable recorder for site walks, showings and other in-person talks. You buy the device (from $159), and the app lists a free plan with 300 transcription minutes a month, with paid plans from $17.99 a month.
Two are made for financial advisors: Zocks and Advisor Meeting Notes Bot (Jump), which also writes the follow-up email and updates your CRM. Gong records sales calls and shows what works, and our listing marks it as built for larger sales teams.
Always tell people when you’re recording a call or meeting.
The tools
Otter
Time saved: variesAI meeting notes and transcripts.
Time savedVariesAny BusinessFree plan · Pro $16.99/user/moEasy
Fathom
Time saved: variesAI notetaker that records and sums up Zoom, Meet, and Teams calls.
Time savedVariesAnyone on client callsFree plan · Team from $15/user/moEasy
Fireflies
Time saved: variesAI meeting notes, transcripts, and search.
Time savedVariesAnyone on client callsFree plan · Pro from $10/seat/moEasy
TurboScribe Call and Meeting Transcripts
Time saved: variesTurns recorded calls, meetings, and voice memos into text with speaker labels.
Time savedVariesAny BusinessFree plan · Unlimited $10/moEasy
Plaud AI Note Taker
Time saved: variesA wearable recorder that turns site walks, showings, and calls into summaries and to-do lists.
A device you buy (from $159), plus an app.
Time savedVariesHome ServicesCheck siteEasy
Zocks
Time saved: variesAI meeting notes and follow-up for advisors.
Time savedVariesFinancial advisors$67/user/mo, billed yearlyEasyAdvisor Meeting Notes Bot
~6 hrs/wkTakes client meeting notes, writes the follow-up email, and updates your CRM.
~6hrs/wk savedFinancial advisorFrom $100/advisor/moEasy
Gong
Time saved: variesRecords sales calls and shows what works and what doesn't.
Built for larger sales teams.
Time savedVariesLarger sales teamsCheck siteNeeds setup
Compare them side by side
| Tool | What it does | Who it’s for | Cost (from maker) | Setup | Time saved | Source |
|---|---|---|---|---|---|---|
| Otter | AI meeting notes and transcripts. | Any Business | Free plan; Pro $16.99/user/mo ($8.33 billed yearly) | Easy | Maker hasn't shared this | Source for Otter |
| Fathom | AI notetaker that records and sums up Zoom, Meet, and Teams calls. | Anyone on client calls | Free plan; Team from $15/user/mo | Easy | Maker hasn't shared this | Source for Fathom |
| Fireflies | AI meeting notes, transcripts, and search. | Anyone on client calls | Free plan; Pro from $10/seat/mo billed yearly | Easy | Maker hasn't shared this | Source for Fireflies |
| TurboScribe Call and Meeting Transcripts | Turns recorded calls, meetings, and voice memos into text with speaker labels. | Any Business | Free: 3 transcripts a day (30 min each). Unlimited $10/mo billed yearly or $20/mo monthly. Check site | Easy | Maker hasn't shared this | Source for TurboScribe Call and Meeting Transcripts |
| Plaud AI Note Taker | A wearable recorder that turns site walks, showings, and calls into summaries and to-do lists. | Home Services | Devices from $159 (NotePin S $179). Free plan has 300 transcription minutes a month; paid plans from $17.99/mo. Check site | Easy | Maker hasn't shared this | Source for Plaud AI Note Taker |
| Zocks | AI meeting notes and follow-up for advisors. | Financial advisors | $67/user/mo billed yearly ($80 monthly) | Easy | Maker hasn't shared this | Source for Zocks |
| Advisor Meeting Notes Bot | Takes client meeting notes, writes the follow-up email, and updates your CRM. | Financial advisor | From $100/advisor/mo (Meet plan) | Easy | ~6 hrs/wk (maker's claim) | Source for Advisor Meeting Notes Bot |
| Gong | Records sales calls and shows what works and what doesn't. | Larger sales teams | Check site | Needs setup | Maker hasn't shared this | Source for Gong |
Costs and hours come from each tool’s own source. “Our estimate” is our guess from similar tools, not a measured number. The directory is free to search; prices come from each maker and change often.
Questions people ask
What is the best AI note taker for small business?
It depends on where your talks happen. Otter, Fathom and Fireflies take notes on calls and meetings. TurboScribe works on recordings you upload. Plaud is a device for in-person talks. Zocks and Jump are made for financial advisors. Gong is built for larger sales teams.
Do any have a free plan?
Otter, Fathom, Fireflies and TurboScribe list a free plan next to paid plans in our listings. Plaud's app lists a free plan too, but you have to buy the device. See the Cost column for each paid price.
Can an AI note taker work for in-person meetings?
Plaud is a wearable recorder made for in-person talks, like site walks and showings. TurboScribe can turn a recording you upload into text.
How does BusyWorkBots pick these?
Every listing links to a real source, a case study, a builder's post, or the maker's page. Numbers from the company selling the tool are labeled as a maker or vendor claim. We don't test every tool.
