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20 prompts for your busiest jobs

Copy a prompt, fill in the [brackets], and paste it into your Grok Bot. Your Bot writes the first draft. You read it and you press send.

We wrote these ourselves. Every one asks for a draft first.

How to use these

1. Copy and fill in

Tap Copy. Paste it into your Grok Bot chat. Replace each [bracket] with your own words.

2. Read the draft

Check names, dates, prices and promises. Change anything that does not sound like you.

3. You send it

Every prompt says "show me the draft first". Keep it that way until you trust the result.

Read before you send. A Bot can get a name, a date or a number wrong. These prompts write messages. They do not give legal, tax or money advice. Never put passwords, card numbers or private customer details in a prompt.

Want your Bot to sound like you and know your prices? Put them in one doc. See Google Docs and Gmail on the Skills and Plugins page. New to templates? Read how to read a template.

Quotes and estimates 3

Get a quote out the same day, and follow up when it goes quiet.

  • Draft a quote from your job notes

    Turns your rough notes into a clear quote email.

    Fits: Roofers, plumbers, HVAC, electricians, landscapers, cleaners, painters

    Write a draft quote email to [customer name] for [the job]. Use only these notes: [paste your notes]. Say what is included, what is not included, the price of [price], and that the quote is good for [number] days. Keep it under [150] words, friendly and plain. If a number or a detail is missing, ask me. Do not guess prices. Do not send it. Show me the draft first.

    Good to know: Read the price and the days twice before you send.

    Tools for this job on our site: Parking Lot Quote Helper, Quote Request Kit.

  • First nudge on a quote that went quiet

    Writes a short, kind check-in for a quote you sent a few days ago.

    Fits: Roofers, plumbers, HVAC, electricians, landscapers, cleaners

    Write a short follow-up email to [customer name]. I sent them a quote for [the job] on [date]. Ask if they have any questions, and offer to [change the scope / walk the site again / answer by phone]. No pressure, no tricks, under [80] words. Sound like me: [friendly and direct]. Do not send it. Show me the draft first.

    Good to know: Pair it with the Roofer starter pack if you want a Bot to do this every Monday.

    Tools for this job on our site: Grok Bot Quote Chaser, Best follow-up bots for home services.

  • Last check-in on a quote

    Closes the loop politely when a customer has not answered twice.

    Fits: Roofers, plumbers, HVAC, electricians, landscapers, cleaners

    Write a short last email to [customer name] about the quote for [the job] that I sent on [date]. I have written to them [2] times. Say I will close the quote on [date], and that they are welcome to write back any time after that. Warm, short, no guilt. Do not send it. Show me the draft first.

    Good to know: Only use it if you really will close the quote.

    Tools for this job on our site: Grok Bot Quote Chaser, Best follow-up bots for home services.

Calls and new leads 3

Answer fast when someone calls, writes or asks a question.

  • Text back after a missed call

    Writes 3 short texts you can send to someone who called while you were on a job.

    Fits: Roofers, plumbers, HVAC, electricians, landscapers, cleaners, auto repair shops

    I missed a call from [name or number] while I was [on a job]. Write 3 short text messages I can send back. Say sorry I missed the call, say when I can call back [time], and ask what they need. Under [30] words each. Different tones: friendly, plain, and very short. This only writes the words. I will send the text myself.

    Good to know: Sending texts is a separate step. These tools do it for you. This prompt only writes the words.

    Tools for this job on our site: Missed call text back for contractors, Missed call text back tools, HVAC Missed Call Text-Back.

  • Reply to a new lead email

    Drafts a first reply to someone who filled in your website form or wrote to you.

    Fits: Roofers, plumbers, HVAC, electricians, landscapers, cleaners

    Here is a message from a new customer: [paste their message]. Write a friendly reply from [my business name]. Thank them, answer what you can from this info: [your service area, hours, how you price]. Ask [2] questions I need to give a quote, and offer these times to talk or visit: [times]. Do not make up prices or promises. Do not send it. Show me the draft first.

    Good to know: Answer within the hour if you can. A quick reply shows you care.

    Tools for this job on our site: Gmail Reply Drafter, Yelp Smart Lead Reply.

  • Answer a customer question from your own price list

    Answers a common question using your doc, and says so when the doc has no answer.

    Fits: Any trade or shop

    A customer asked: [paste the question]. Use only my doc called [name of your Google Doc] to write a short, friendly answer. If the answer is not in the doc, say so and list what you need from me. Do not guess. Do not send it. Show me the draft first.

    Good to know: Keep one doc with your prices, service area and hours. Update it when they change.

    Tools for this job on our site: Google Docs add-on, Gmail add-on.

Reviews 3

Thank happy customers, answer unhappy ones with care, and ask for more reviews.

  • Thank a customer for a great review

    Writes a warm reply to a 4 or 5 star review.

    Fits: Any trade or shop

    Write a short reply to this review: [paste the review]. Thank [first name] by name. Mention one thing they said, in my words, not theirs. Sign it [your first name] from [my business name]. Under [50] words. Do not offer discounts. Show me the draft first.

    Good to know: Change a few words so it sounds like you.

    Tools for this job on our site: AI tools to get and answer Google reviews, Google Review Alert.

  • Answer an unhappy review with care

    Writes a calm reply that does not argue and moves the talk to the phone.

    Fits: Any trade or shop

    Write a calm, short reply to this unhappy review: [paste the review]. Thank them for the feedback. Say I am sorry they had a bad experience. Do not argue, do not blame them, and do not share any private details about the job. Offer to talk by phone at [phone number or email]. Do not promise a refund or anything else unless I write it here: [what I am willing to offer]. Show me the draft first.

    Good to know: Wait an hour before you post. Read it out loud. If the job involved a dispute over money or a contract, talk to a professional first.

    Tools for this job on our site: AI tools to get and answer Google reviews, Google Review Alert.

  • Ask for a review after a job

    Writes a short, polite message with your review link.

    Fits: Roofers, plumbers, HVAC, electricians, landscapers, cleaners, auto repair shops

    Write a short text and a short email asking [customer name] for a review after we finished [the job]. Thank them first. Include this link: [your Google review link]. Make it easy and not pushy. Under [40] words for the text. Do not send it. Show me the draft first.

    Good to know: Ask the same day, while the job is fresh.

    Tools for this job on our site: AI tools to get and answer Google reviews.

Jobs and visits 5

Confirm visits, text when you are on the way, and write up what you did.

  • Send the customer a job recap

    Turns your notes into a short summary of what you did and what is next.

    Fits: Roofers, plumbers, HVAC, electricians, landscapers, cleaners, painters

    Write a short recap email for [customer name] about the job at [address or job name] on [date]. Use only these notes: [paste your notes]. Say what we did, what we found, what we did not do, and what comes next [next step and date]. Plain words, under [150] words, no jargon. Do not send it. Show me the draft first.

    Good to know: Add the photos yourself if you want them in the email.

    Tools for this job on our site: Plaud AI Note Taker, Best AI note takers.

  • Turn rough notes into a clean job log

    Makes a tidy record for your own files from messy notes or a voice note.

    Fits: Roofers, plumbers, HVAC, electricians, landscapers, cleaners, auto repair shops

    Turn these rough notes into a clean job log: [paste notes or a typed voice note]. Use these headings: Date, Customer, Address, Work done, Parts used, Time spent, Open items. If something is not in the notes, write "not stated". Do not guess. Put it in a new row in my sheet called [sheet name] only after I say OK.

    Good to know: Good habit: do this at the end of each day, not at the end of the week.

    Tools for this job on our site: Plaud AI Note Taker, Google Sheets add-on.

  • Confirm an appointment

    Writes a short confirmation by text or email the day before.

    Fits: Roofers, plumbers, HVAC, electricians, landscapers, cleaners, auto repair shops

    Write a short appointment confirmation for [customer name]. The visit is [day and time] at [address]. It is for [the job]. Ask them to reply YES to confirm, or tell me if they need another time. Include what they should do to get ready: [for example, clear the area or have the unit accessible]. Under [50] words. Do not send it. Show me the draft first.

    Good to know: A note the day before helps people remember.

    Tools for this job on our site: AI appointment booking, Tech On The Way Texter.

  • Reschedule after a missed visit

    Writes a kind note to someone who was not there, with two new times.

    Fits: Roofers, plumbers, HVAC, electricians, landscapers, cleaners, auto repair shops

    [Customer name] was not there for their visit on [day and time]. Write a kind, short message. No blame. Offer two new times: [time one] or [time two]. Ask them to reply with the one that works. Do not send it. Show me the draft first.

    Good to know: If you charge a missed visit fee, add that line yourself.

    Tools for this job on our site: AI appointment booking.

  • "On my way" message

    Writes a quick heads-up text with your arrival time.

    Fits: Roofers, plumbers, HVAC, electricians, landscapers, cleaners, auto repair shops

    Write a short text to [customer name] saying [my first name] from [my business name] is on the way. I should arrive around [time]. Ask them to reply if the time does not work. Under [25] words. This only writes the words. I will send it myself.

    Good to know: Add a plain line about parking or the gate if that helps.

    Tools for this job on our site: Tech On The Way Texter.

Office and social 4

Clean your inbox, plan your week, and post about your work.

  • Social post from a job photo

    Writes 3 short posts from a photo of finished work.

    Fits: Roofers, plumbers, HVAC, electricians, landscapers, cleaners, painters

    I am attaching a photo of [the job]. Write 3 short posts for [Facebook, Instagram or Google Business Profile]. Say what we did in plain words. Use my voice: [friendly, short, no hype]. Do not name the customer and do not show or say the address. Add [2 or 3] simple hashtags for [my town]. Do not post anything. Show me the options.

    Good to know: Ask the customer before you post their home. Check the photo for house numbers and faces.

    Tools for this job on our site: Social Media Manager, Best AI tools for small business.

  • Weekly to-do summary

    Looks at your week and lists what needs you.

    Fits: Any trade or shop

    Look at my calendar and my email for the week of [date]. Make one short list with these headings: Jobs this week, Quotes waiting on a reply, Invoices due, Calls and emails to return. Under [20] lines. Put the most important item first. Do not reply to anyone and do not change my calendar.

    Good to know: Run it by hand a few times. When you like the result, ask your Bot to save it as a skill and then schedule it.

    Tools for this job on our site: Google Calendar add-on, Gmail add-on.

  • Email cleanup

    Sorts the last week of email into four groups and drafts the urgent replies.

    Fits: Any trade or shop

    Look at my inbox from the last [7] days. Sort the emails into four groups: Needs a reply today, Waiting on someone else, Can wait, and Junk. Show me the list with one line for each email. Draft replies for the first group only. Do not delete, archive, label or send anything. Show me the list first.

    Good to know: Start with a small number of days. Raise it once you trust the sorting.

    Tools for this job on our site: Inbox Manager, SaneBox Email Sorter, Gmail add-on.

  • Check in with a past customer

    Writes a friendly note to someone you served a while ago.

    Fits: Roofers, plumbers, HVAC, electricians, landscapers, cleaners

    Write a short, friendly email to [customer name]. We did [the job] for them in [month and year]. Say hello, ask how it is holding up, and mention that [a seasonal reason, like a spring check or fall cleanup] is a good time to book. Include how to reach me: [phone or link]. No pressure. Under [80] words. Do not send it. Show me the draft first.

    Good to know: Only write to people who have worked with you before.

    Tools for this job on our site: Past Customer Rebooker.

Keep going

How to read a Grok Bot templateWhat to check before you add a template. Skills and Plugins20 add-ons, with steps to add each one. Best AI tools for small businessOne pick for each job. Grok Bot LibraryFree templates you can add in one tap.

We wrote every prompt on this page. They are starting points, so change the words to fit your business.

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